Child protection policy

World Koong Joong Hap Ki Do Policy Statement on Child Protection, Equal Opportunities and Anti Bullying

This policy has been drawn up by the black belt instructors, in consultation with the black belt committee. The following documentation has been taken into consideration;
Every Child Matters D.F.E.S.
S.A.F.E. Safer Activities for Everyone.

Equal Opportunities

Our association believes in equal opportunities for all, adults and children. We believe in promoting a safe environment, free from all forms of racism and bullying. We do not discriminate against any student on the grounds of ethnicity, age, disability, gender, attainment or background.


The aims of the policy are;

To ensure that students and instructors are able to practice safely at all times during their training, promoting a positive, supportive and secure environment.

That equal opportunities are applied throughout the classes

That instructors are aware of potential risk factors and overtly address issues.

That all instructors abide by the policy

That parents of children attending classes understand the expectations.


As Hap Ki Do is a martial art, it requires physical contact – child-to-child, adult-to-adult, and child to adult. In the early stages (approximately the first 4 years) contact would be focussed on wrists, arms, head, feet, clothes – sleeves and collar.

All classes are open and parents are encouraged to stay and watch their child/children.

All children remain in the dojang under care and supervision of several instructors. Please note that all instructors / black belts assist on a voluntary basis, no one makes financial gain. Monies left over after paying the room rent are used to benefit the association.

We expect children / students to respect each other and the adults, should any child / student persist with lack of respect for others, any form of bullying, verbal or physical, racism, direct, indirect or by omission will not be tolerated. The chief instructor will speak to the student (and parents in the case of a child). If the situation is not resolved the chief instructor has the right to ask the student to leave.

To date some instructors have undergone CRB (Criminal Records Bureau) checks, this does not apply to all instructors and black belts, due to the open nature of our classes. Though we recognise that this may be a statutory requirement in the future.


All instructors are voluntary; there are no employed instructors. We ensure that we practice safe classes for children by checking the suitability of the black belt volunteers. Instructors are inducted on possible risk factors prior to teaching.

Instruction may be taught 1-1, small group or whole class.

At children’s classes there are usually 2 – 4 black belts assisting the chief instructor

Potential Risk Factors Addressed.

All children must be taught in the dojang. (Training room).

No instructor to take a child to the toilet or changing room.

All instructors / black belts to be aware of when making contact,
E.g.: putting body in sidekick position,
Forward break fall.
If possible talk the child into position, or tell them you are about to put their foot in the correct kicking position etc.


We expect high standards of behaviour within the class, and have the right to refuse a child should his/her behaviour be inappropriate and could lead to health and safety issues.

Our discipline is strict but fair; children will be told what is expected of them. For non-compliance, a warning is given, if the child persists, they will get press-ups or sit-ups. In extreme cases they will be asked to sit out for 5 minutes to calm down.


We expect young children to prepare themselves for the class i.e.
Take off socks and shoes, get changed and use the toilet independently.

Instructors will tie up childrens belts.

We encourage parents to stay and observe the lesson; however if parents leave it is essential that a contact number is left and that children are collected promptly at the end of the lesson.

Copies of this policy are given to parents of children and vulnerable people on joining the club.


If any parent / student has a complaint, or instructor about another instructor, step 1 is to discuss with Mr Rant. If the situation is not resolved, the complaint must be put in writing and will be addressed by the higher grades. A written response will be given within 15 days. Complaints will be logged and kept by the secretary for a period of 3 years.


At present there are childrens classes at Norwich, which this policy covers. London and Dursley classes are for adults, though instructors are kept informed through the secretary.
Designated child protection instructors- Norwich – Mr T Rant, Mr Lee & Ms J Rolph. (Mrs J Rolph has undergone 2 days training on child protection through the Local Education Authority. This is updated every 3 years).


Policy reviewed every 2 years at the AGM, or sooner dependent upon government requirements and good practice when working with children.

Download a copy of the Child Protection Document here


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